Your entire operation, scheduled in one click.
A whole week for your whole team — one location or all of them — from availability, requests and each person's shift limit. Every assignment says why that person.
What SetShifts can do
A short tour of the system, from automatic scheduling to what staff see on their phone.
The video is on its way. Meanwhile you can just start — 14 days free, no credit card.
The first question any manager asks about a schedule built automatically — and the one that decides whether they trust it or rebuild it by hand.
Click the question mark next to any assignment and SetShifts answers: who asked for the shift, who is trained for it, who has already filled their quota, and who else could have taken it. No black box to take on faith.
- The explanation is derived from the schedule on screen, so it stays true after you change something by hand.
- You see not only who was picked but who was ruled out and why — which turns an argument with an employee into a thirty-second conversation.
The three things that go wrong every week
The same shift, two people
One location ends up overstaffed while another runs short. You only find out when someone shows up and has nothing to do.
Requests get lost
A day-off request arrives by message, gets forgotten, and the schedule breaks a promise you made.
Gaps you cannot explain
A shift stays empty and nobody knows whether it is really impossible or just an oversight.
What the system does
Not a spreadsheet with colours. A scheduler that knows your rules.
Automatic scheduling
One click fills the whole week across every location, balancing the load fairly and respecting each person’s weekly shift limit. Whatever the available staff cannot cover stays empty and flagged, with the reason, instead of quietly disappearing.
Conflict detection
Every overstaffed shift, gap and availability conflict is flagged the moment it appears – with the reason and a suggested fix.
Requests with approval
Staff send their own requests with an optional reason. Nothing affects the schedule until you approve it.
Your shifts, your hours
Morning, midday, evening, night – define as many shifts as your business runs, with your own hours and colours per location.
Excel and WhatsApp
Export the whole week, or send each person only their own shifts – as a personal sheet or ready-to-paste text.
Live on every device
Manager edits on a computer, staff see their shifts on their phone. Everyone sees the same schedule, instantly.
Clock in from a phone
Staff clock in and out from their own device, on site or in the field. A shift left open is flagged, never silently dropped.
Hours report for payroll
At month end: actual versus planned hours, overtime by the threshold you set, and an Excel export. A bad punch is corrected by hand, and the correction is logged.
Paid leave
Staff request time off in advance, a manager approves or declines, and the days appear in the monthly report without anyone counting them.
Built for any business that runs shifts
Anywhere more than a few people work in shifts — and someone has to know who, when and why.
- Restaurants and cafés
- Retail and chains
- Clinics and healthcare
- Security firms
- Hotels and hospitality
- Service centres
- Cleaning and facilities
- Manufacturing
Five full scenarios: the problem, what changes, what it saves
Up and running in an afternoon
Add locations and staff
Opening days, hours and headcount per shift – each location set up its own way.
Collect the requests
Staff log in and send time-off requests. You approve or decline, and see everything in one place.
Build and publish
One click builds the week. Review the alerts, fix what matters, publish – and everyone sees their shifts.
Simple pricing, by team size
Unlimited locations on every plan. Cancel any time.
Questions
Do I need to install anything?
No. The system runs in the browser. On a phone you can add it to the home screen and it opens like an app, full screen.
Can my staff see each other’s shifts?
No. Each person sees only their own shifts and their own requests. Only managers see the full schedule.
What if a shift cannot be filled?
The system tells you exactly why – who is at their weekly limit, who already works that day, who needs rest between shifts – and what to change.
Is my data safe if I stop paying?
Yes. Your data is kept. Choosing a plan again restores access immediately, with everything where you left it.
Which languages are supported?
Hebrew, English, Spanish, French, German, Portuguese, Russian and Arabic – including right-to-left layouts. Each person picks their own.
When exactly am I charged?
Try it on next week’s schedule
Set up your team, build one week, and see the difference. It takes an afternoon.
Start free